OUR TOP PICKS
1. HP DeskJet Printer
2. HP All in One Printer
3. Epson All in One Printer
The first series of multifunction printers were designed to be used at home and in the small businesses because both couldn’t afford every necessary office equipment. These all-in-one kinds of printers have various capabilities which include fax, scanning, messaging, printing and copying in one machine. There are many advantages of best all in one printers in India for home use or office use.
Advantages of using All in one Printers
Multifunction printers play a vital role in office automation. They render utmost convenience to multitask from a small space, giving multiple facilities that save time and effort. If the office is small or the work is done from the home office, then investing in the best all in one printer is the right decision to take. For example, you never intended to buy a scanner or a fax machine or a photocopier, but with an all-in-one printer, you can use those feature as well. Those are the additional bonuses that you receive when you buy such a feature-laden machine that offers you a plethora of convenience.
B. Cost Saving
Indeed, there is a cost saving angle for such kind of machine purchase. A multifunction printer would do everything that you need, which otherwise would have taken much money to buy separately. Although the price of a multifunction printer is higher than the ‘Print only’ machines, it is not more than what you will be paying if you buy separate machines for each task. Furthermore, the maintenance cost will be saved too.
C. Saving Space
No doubt, having one machine that does the job of many, will take less space. If you are running your work from a small office or just from your desk at home, then a multifunction printer is what you must by. In such a way, you don’t have to make space for many machines, while a corner of your existing desk can be used to accommodate the new addition.
D. Power Saver
Electricity is certainly a thing to consider when you are running a business because the utility bills add up to the costs. Hence, buying one machine that does a lot of things and consumes may be up to 20% more electricity than just one printer; would be indeed a good deal. Having 4 or 5 different machines for different purposes will only add onto the electricity bill. Hence, getting a best all in one printer is the right thing to do.
Factors To Look For When Buying Best All In One Printer In India
Buying the best all in one printer in India is easy if your research on the factors that can’t be overlooked when selecting one; is well done. These key factors can’t be missed as they constitute towards the right decision that will benefit you with the best multifunction printer’s purchase. The myriad features, functions and models could prove bewildering when the research and following selection has to be done. Thus, we tried to bring together all those important factors which will help you in finding; what’s best suited to your needs.
This is the most important question to find the answers to, what are the various things the multifunctional printer does? Other than serving as an effective printer, what does the all-n-one printer support? Mostly copying and scanning are the two most common work that the multifunction printers do, but some also have fax and messaging and few other impressive aspects to them.
However, know that most of the manufacturers face the pricing pressure on components, which makes the sacrifice the print quality as well as scan engine’s capacity; at times. Also, the other features, even if they are present; they may not be able to support heavy work. Hence, picking up a unit that has the required functions which you need, and letting go of the unnecessary functionalities will help.
Also, see if you need photo printing done from your multifunction printer as well. It is to be paid extra attention because the photo paper and ink are slightly different, then the document print-paper and ink.
2. Print Engine
The print technology that the multifunction printer you intend to buy makes a massive difference to the performance. There are usually two options here to choose from, Laser or Inkjet.
A) Laser: The Laser printers have a couple of advantages which is inclusive of high print quality with more consistency. The print-out time is less for the laser technology. In the long tenure of use, the laser technology is less expensive. They are quiet and economical, but they do take more space than the inkjet printers.
B) Inkjet: The replacement cartridges of inkjet ones are lesser expensive than the laser ones. The inkjet equipped machines are priced less than the laser ones. Most of the print media work is carried out through inkjet laden printing machines because they deliver more for less. Furthermore, they occupy less space than the laser printers.
3. Scanning Features
Though scanning may not be a regular requirement from a multifunction printer for a few organisations, others do need numerous documents scanned every day. Hence, carefully considering the scanning requirements would be a good thing here. In case, the scanning has to happen for a multipage document on a regular basis than buying a best all in one printer that has an automatic feeder for documents, would be the right choice. Here the capacity to load up many pages at one go in the feeding tray of the device for documents will save much time on scanning.
The organisations that need scanning to be done regularly should go for machines that are equipped with high-resolution scanners. The 24 bits and 600 x 1200 DPI of optical-scan resolution is the minimum requirement here. However, higher the dots per inch and the bits depth of scanner goes, the sharper and crisper are the scanned images.
Just in case, if there is a requirement to scan the odd-shaped photographs or documents, then getting flat-bed scanner will be the right choice. Or else the odd-sized material may be taped to an 8.5 x 11-inch paper, so to be fed through the automatic feeding mechanism of the device. It is pretty wasteful of the paper and cumbersome as well. Though, most of the multifunctional printer manufacturers make flat-bed machines which also has the automatic feeding mechanism for documents.
4. Printing Resolution
Printing is the first requirement here, from this machine, so the print quality automatically becomes the priority. Hence paying special attention to the colour and black print resolutions that the machine produces has to be the first thing here. Since print quality is measured in Dot Per Inch, the higher is its number; the better the printer resolution is.
The inexpensive printers with inkjet engines give 600 x 600 DPI of black resolution whereas the other models may produce a DPI of 1200 x 1200. The inkjet printers have their colour capabilities commence from a DPI of 4800 x 1200.
On the other hand, the entry-level laser printer has a black print with a DPI of 1200 x 1200 at its minimum. Which is outpacing, the inkjet machine’s minimum resolution. The colour print quality of laser printers could be misleading which is lower than inkjet at 1200 x 600 DPI, which is just fine for most of the corporate requirements. However, getting a test sample before making a decision; would be right.
5. Printing Performance and Duty Cycle
The printing speed is exponentially important to any office because when a document is required to be printed, it needs to be done sooner than ever. Irrespective of the requirement regarding the volume of printing, slow page printing performance and print delays could prove costly and frustrating. The entry-level laser and inkjet printers have a decent speed of 20 – 30 pages in a minute; for black-page printing. The coloured printouts take much longer time to produce, especially in the inkjet printers.
Though keep in mind that the makers usually mention the draft mode of an inkjet for its print quality while listing the same as how many pages it can do in a minute. The laser printers tend to give faster and higher quality of printouts. Furthermore, the manufacturers do typically put the total of pages printed per minute after the prints of the first page; where the majority of the laser printers tend to print the first page quicker than the inkjet printers.
The Duty Cycle has to be taken into consideration because a machine that has been made to manage nearly 2500 printouts in a month will certainly need more quick cartridge changes if it has to print over 4000 – 5000 printouts in a month. Moreover, the service life will also be shorter. Hence, carefully matching the production requirement with the duty cycle of the machine is necessary.
6. Network Connectivity
The network connectivity happens to be another critical factor that has to be considered when checking the machine. A multifunction device will certainly be accessed by some PCs or users, whether for printing or scanning. Hence, a device that supports an integrated interface of the Ethernet network; will be a good choice. Network connectivity is essential here because without it the multifunction device will have a limited capacity of service and it will be tied up with just on PC, which will consequently make it a burdensome task to get things done quickly.
7. Wireless Connectivity
Ideally, a best all in one printer should have the Wireless connectivity for LAN, besides have an Ethernet wired connection. Today, most of the devices are wireless, which makes things easier and to keep it so; the multifunction printer should have the capability to connect with a wireless network. Hence, do ensure that the device has a wireless connectivity feature to it.
8. Driver Support
The people who use Linux, Macintosh or older Windows OS including Windows 98 and Windows 2000 should find out if the multifunction printer has driver support for their OS or not. It is essentially a standard feature for Windows XP OS, yet purchasers should verify is the model that they are buying supports Windows Vista also or not. If there are no drivers and their supporting fax, imaging and print software, the users of other OS-based devices will be in a dilemmatic situation; if they have already bought the machine.
9. Duplex Printing
This is one element that has often been overlooked by people. Users who need to print both sides of the sheet of the paper would feel themselves to be in a problematic position if they end up buying a multi function printer which does not support printing in duplex mode. Hence, checking on the multipurpose printer for its duplex mode printing possibility is a necessity that shall not be missed.
10. Cartridge Replacement Availability
The cost for the replacement cartridge irrespective of laser or inkjet machines is one aspect, but getting the replacement cartridges is a different and singular but critical matter. Just in case, you are considering to buy lesser-known brands or off-model machine; then you might find yourself in a spot when it will be difficult to find the replacement cartridge. As the ink cartridge tends to run out when printing is needed the most, locating the replacements in the local market may be a tough task to achieve.
Here sticking with the reputed brands and using the cartridges supplied by the same brand would ensure that replacement cartridge is available, while the machine runs smooth.
This is essential to get the best out of your money paid for the machine. The warranty period varies from manufacturer to manufacturer. Some give a year-long warranty while some give a three-year limited warranty. Do check what is covered in the long term warranty, since it costs more to the company; they do not tend to cover many things. Whereas a warranty that is only for a year, the manufacturers cover almost every manufacturing issue and other functionality issues, which is beneficial if the usage is heavy.
Doing a fair share of research to bring out the best all in one printer in India for home use and office purpose was a challenging task, but we did it. Below mentioned are the 15 models where each suit a specific printing, copying and scanning requirement.
Top 10 Best All in One Printers in India 2020
1. HP DeskJet Ink Advantage 2135 All-in-One Printer
The product of HP, the DeskJet Ink Advantage 2135 is indeed one of the best all in one printer in India. It is a compact multipurpose printer with easy control features with 3.42 kg weight and a dimension of 42.5 x 30.4 x 14.9 cm. It can scan and photocopy the documents other than merely printing them; unlike other printers. Since it has a sleek design and lightweight, it can be settled just anywhere on the desk without difficulty. The installation and operation are easy.
The 4800 x 1200 DPI colour resolution gives nearly 1000 pages of A4 size in one month, which is good for home and small office usage. The feeding tray can accommodate up to 60 pages while its printing speed is good at 7.5 pages per minute. This enhances the productivity without ever compromising the print quality.
It has a thermal-ink technology which utilises the thermal energy to adequately heat up the ink, making it cost efficient and high-speed print possible. The flatbed scanner scans nearly all variety of formats including TIFF, BMP, PDF, PNG, JPEG at 1200 DPI resolution. The photocopy comes in a 600 x 300 DPI resolution with 9 copies quickly.
The multifunction printer is compatible with the USB 2.0 interface which enables it to work at a fast pace and connect with a variety of devices such as desktop, pen-drives and laptops. Since it comes under the Energy Star Certified Program, it is environment-friendly too as it does not consume too much energy. It can proficiently function with almost all varieties of OS such as Mac OS, Windows 8, Windows 7, Window Vista and more different OS.
2. HP DeskJet Ink Advantage 3636 K4U05B WiFi All-in-One Inkjet Printer
At 5 Kg and in 45.4 x 35 x 19 cm package, the DeskJet Ink Advantage 3636 K4U05B is another product of HP that is giving high-quality printing at an incredibly affordable cost. The low priced ink cartridges of HP give great value for the money spent on them. It is a versatile printer that has wireless functionality. It can conveniently print, copy or scan the images and documents while the connectivity with laptop, PC, tablet or smartphone is wirelessly done. The HP’s Mobile Phone app makes things further easy for managing both the scanning and printing tasks on the move.
The compact size and its ability to deliver the prints silently makes it a favourite for many. At 8.5 ppm for the Black and 6 ppm for colour prints, it delivers a good resolution of 1200 x 1200 DPI for black and 4800 x 120 optimised DPI for colour printouts. The scanning can be done with HP Photosmart, a software made by HP for its printers. The mobile integration is easy while Wi-Fi multitasking makes things much easier for the user. At 1000 pages duty cycle, it has an input tray that can accommodate up to 60 sheets, and 25 sheets can settle in the output tray. It can print out borderless documents such as flyers and photos without borders. The variety of tasks can be controlled from the display panel on the machine that has simple icons for every task.
3. HP DeskJet Ink Advantage Ultra 4729 Wi-Fi All-in-One Printer (F5S66A)
Third multifunction printer from HP in this list is the DeskJet Ink Advantage Ultra 4729 which has Wi-Fi connectivity. This 5.24 Kg machine has a dimension of 47.5 x 35.1 x 20.3 cm, and it is meant to cut costs, but not the quality; per page. It can print a large volume of pages which will be costing less because of the ultra-high-yield ink cartridges by HP. The wireless connectivity enables this multifunction printer to be connected with tablets and smartphones other than the usual devices such as PCs and laptops.
With its HP 46 Black cartridge, one can get 1500 pages and 750 pages with the HP 46 Tri-color cartridge. Indeed a much convenient model that prints, copies and scans with perfection.
4. Epson L565 Wi-Fi All-in-One Ink Tank Printer
At 6.2 Kg and a dimension of 37.7 x 48.4 x 22.6 cm, Epson L565 has Wi-Fi to boasts of super-high quantity at 4500 pages for one 70 ml bottle of black ink and a good 7500 pages for one bottle of colour ink. This way, the printing cost comes to 7 paise and 18 paise, for black and colour prints; respectively. The automatic feeder for documents has a capacity of 30 pages, while it can do a multi-page faxing, copying and scanning too. It is Mac and Windows compatible.
Its wireless connectivity allows the user to handle the printing from another room or distance as well. The Wi-Fi direct technology of Epson plays an important role in its superb speed of 33 prints in a minute, which is excellent if you want more volume in less time. The resolution of 5760 DPI at its maximum, this machine uses the Micro Piezo technology of Epson to deliver vibrant and sharp prints. It can print on plain paper as well as glossy photo paper in different sizes which is a remarkable feature. A user can conveniently print envelopes, birthday cards, half-page party invitations, presentation handout as well as A4 size posters.
5. Epson L380 All-in-One Ink Tank Printer
The Epson L380 multifunction printer delivers precise, sharp and clear prints with its 600 x 1200 DPI sensors, where the scan is better with copies of draft mode in mere 5 seconds and 10 seconds for black and colour; respectively. The capacity of the printer is 7500 colour prints and 4500 black prints at a meagre cost of running it. The one-touch copy and scan functions give additional convenience to the user. It comes with a warranty of 30000 pages or one year or whichever happens first.
It is a small space needing machine that is a good fit for home office. At 30 x 48.2 x 14.5 cm, and 4.4 Kg, it can handle the paper sizes of B5, A6, A5, A4, 10 x 15 cm (4 x 6 in), 9 x 13 cm (3.5 x 5 in),13 x 18 cm (5 x 7 in). While the other things that it can print are the Envelopes at C6, DL, #10, Legal (8 ½ x 14 in) 100 x 148 mm and Letter (8 ½ x 11 in). An eye for detail is what this machine gives to its user.
6. Canon E560 Colour Wi-Fi Multifunction Inkjet Printer
The Canon E560 is considered an ideal solution for all the home and office printing requirements. This multifunction printer gives good printing quality at best affordable rates that match only with few machines in the market. It has auto power mode to it that switches on the machine automatically. The machine comes along with an app for printing which enables wireless connectivity with the smartphone for seamless work. It has a technology that supports both side printing, saving power and time where Wi-Fi connectivity proves to be of much use if portable devices such as smartphone and tablets are used to connect.
It can also photocopy and scan documents. At 5.4 Kg and 15.2 x 44.9 x 30.4 cm dimension, this compact frame has a print resolution of 4800 x 1200 DPI and a scan resolution of 1200 x 2400 DPI that does the work with utmost precision. Borderless printing is possible up to A4c which gives a wider area for printing many things. The 9.9/5.7 ipm of ISO print speed gets the printing done faster. Its Wi-Fi feature allows for wireless connectivity to mobile devices as well as desktop devices.
The CL-99 cartridge, 300 pages can be printed, while PG-89 cartridge can print 800 pages of A4 documents. Its PIXMA printing app is compatible with iOS and Android OS, which assists in printing from portable devices.
7. Canon Pixma G3000 (All in One Wireless Ink Tank Printer)
Another multifunction printer from the house of Canon, this 5.8 Kg and 44.5 x 33 x 16.3 cm dimension of a machine has a wireless LAN built-in connectivity to it. Its wireless type is 802.11.n, 802.11.b and 802.11.g. The built-in ink tank is integrated into the system, which makes for a much compact body of this printer. The visibility of the ink tank lets the user see the ink level as preparing the refill schedule.
This is a PIXMA printer of high capacity, which delivers high page yield, yet a lower cost for each page to assist in saving money as well as boosting the productivity of the work. The PIXMA Cloud feature allows for accessing and printing the photos and documents from the online photo sharing, storage sites and social networking sites; to print seamlessly.
8. HP Ink Tank GT 5810 All-in-One Printer (Print, Scan, Copy)
GT 5810 may sound like an automobile model, but it does not drive or ride, yet it has a fast speed to print 8000 colour pages and 5000 black pages with HP colour and black bottles of ink; respectively. The multifunction printer provides low-cost prints in high volume with darker blacks, reduced smudge and sharper lines; every day.
This 60 x 40 x 20 cm shape and 6.6 Kg machine would scan, copy and print various documents, photos, flyers, brochures and similar items. HP has done good work in developing this model in their workshop. If someone is looking for a mid-sized printer/scanner/photocopier, then this is one of the most preferred models in the market. Its ink tanks are transparent, which allows for a quick glance to know how much ink is left and to get a replacement.
9. Epson L4150 Wi-Fi All-in-One Ink Tank Printer
Saving money and time with this compact 44.6 x 40.8 x 27 cm and 7.12 Kg multifunction printer of Epson is practically convenient. The L4150 with a new design of Ink Tank and Wi-Fi connectivity makes for a great home office or traditional office multipurpose machine. It uses black ink pigment for printing which gives smudge and water-resistant prints. It has a print speed of 5.0 ipm and 10.5 ipm for colour and black; respectively. The nozzle configuration is set to 180 nozzles for black and 59 nozzles each for Cyan, Yellow and Magenta colours.
It is compatible with Windows Server 2016, 2012, 2008, 2003 and Windows 10, 8.1, 8, 7, Vista, XP Professional x 64 Edition and Windows XP. It also works well with Mac OS X 10.6.8 as well as its later versions. The IEEE 802.11b/g/n is the network that it uses for wireless connectivity while the Wi-Fi direct network protocol is TCP/IPv6 and TCP/IPv4. Epson did good work on developing this model for the users, who wanted a much versatile kind of machine for their printing, photocopying and scanning needs.
10. Canon Pixma G2000 All-in-One Inkjet Printer
The Pixma G2000 of Canon can copy, scan and print efficiently. Its standard printing speed of an A4 page is 8.8 ipm for black and 5.0 ipm for colour printing. A 4 x 6 in a borderless photo can be printed in 60 seconds with this printer. The profound feature of this machine is that it is the first refillable ink tank multipurpose printer of Canon. Its ink bottles can give 7000 pages which are an incredible volume for few bottles. This 33 x 44.5 x 16.3 cm machine weighs 5.8 Kg and gives amazing quality to the documents and photos that are copied, scanned or printed with it. The black text rich documents are crisp while the photos are stunning when they are done with this machine.
11. HP DeskJet Ink 3635 All-in-One Printer (F5S44B)
The 3635 model of HP DeskJet multipurpose printer is a versatile machine indeed. It gives great prints, smooth scanning and exact copy of the documents that the user would want. All of this is possible with the thermal print technology of HP. This printer works at 8.5 ppm for the black prints and colour prints, it runs at 6 ppm, with extreme precision. The LCD icon screen and 7 segments of display panel feature very simple icons that are meant to manage the three functions of this machine. The best feature of this machine is the low-cost original HP ink cartridges, which brings down the cost of operation manifold when this machine is part of the office.
This machine is meant for convenient mobile printing, whenever the user wants. In a body of 47 x 35 x 19.4 cm and weighing 5.14 Kg, this technology-rich machine can be run with a tablet or smartphone to quickly print, scan and copy anything that is needed. The optional mode of functioning quietly gives this machine the edge that is needed when maintaining minimal sound while printing or scanning is a necessity.
12. HP MFP M128fw Laserjet Pro Printer
This laser multipurpose printer model M128fw by HP does many things at a fabulous speed. It gives an easy, precise and reliable copying as well as printing experience that the user would need. This machine is designed to render a print quality of 600 x 600 DPI and an amazing duty cycle of 8000 pages and 20 ppm prints at its optimum efficiency. Though, it can’t be denied that the machine gives a high grade of clear, crisp and accurate print, which is what any business would want to have. However, this feature-laden machine is easy on space and doesn’t need a large area on the desk.
The wireless printing of this machine is possible because of it being seamlessly compatible along with nearly every device that runs on Windows and Mac, iOS or Android operating system. Once this machine is placed on the office desk and switched on for work, it will deliver only the best prints that are the requirement of any business today.
13. Brother MFC L2701DW Monochrome Multi-Function Laser Printer with Wi-fi
An unusual brand indeed, in the list of most prominently known old brands of office machines. The MFC L2701DW multipurpose monochrome printer has a laser printing engine. It can work very well on Wi-Fi as well as a cable network, while auto duplex prints are another speciality of this machine. At 14 Kg and 55.8 x 51.2 x 42.8 cm dimension, it is heavier than the rest in this list. However, it takes command through Wi-Fi much easily while printing a document on both its sides simultaneously is one of the many prominent features that this machine has.
If a user doesn’t have any trouble creating space for a big multipurpose machine in her or her home office or office, then this is it. Getting things done efficiently with more volume and a faster pace is what MFC L2701DW masters in.
14. Canon E510 Colour Multifunction Inkjet Printer
E510 multipurpose printer from Canon workshop is deemed as one of the finest all in one printer across this list and any store. It is a sensible solution to the printing, copying and scanning woes of any office that wants to be compact. The buttons of the machines are at its front panel which has 7 segments of LED, to ease the operating flow of the Canon E510.
This inkjet printer is easy to install because it comes with many software utilities that are meant for the amateur photography hobbyist and social media enthusiasts. ‘My Image Garden’ is a software which lets the users become creative with their photos, while Print Your Days allow them to print the collages and photos directly from their Facebook accounts.
The print resolution of this printer is 4800 x 1200 DPI, and its print speed is 8.6 ipm for mono and 5 ipm for the colour prints. At 5.3 Kg and 44.9 x 30.4 x 15.2 cm, it is a well-sized printer to settle in the office. It supports various media for printouts such as plain and high-resolution paper, photo paper that includes everyday use paper as well as matte, semi-glossy, glossy, lustre and platinum to name a few, envelops and photo stickers. The machine is Energy Star certified which makes it environment-friendly. Its flatbed scanner gets scanning a matter of few seconds while printing a borderless photo of 4 x 6-inch size takes 44 seconds only. Indeed, the one machine that does it all.
15. HP DeskJet 2675 All-in-One Wi-Fi Inkjet Printer
The last multifunction printer of this list is the 2675 model of HP, which gives affordable prints with an increased dose of versatility to the outcome. It can be immediately set up after unboxing to print straight from the smartphone, so to produce everyday documents and high-quality photos with the Wi-Fi wireless connectivity. The scanning, copying and printing happen conveniently without any technical glitch. Its 46.7 x 35.1 x 18.8 cm dimensional body weighs only 4.53 Kg, which makes it the right size to place in small offices.
The multiple options for multipurpose printers mentioned above should give you a fair idea of what you want. Also, doing a bit of check on the pricing by your budget will effectively narrow down the search. We would highly recommend that you take into account your needs with the machine and add 20% more to the output that you have calculated already. This shall help you out, if and when the situation arises where the machine has to overwork.